How can I respond to RFPs automatically using AI?
Responding to RFPs manually is time-consuming, error-prone, and stressful. Our AI-driven RFP response system streamlines the entire process, so you can submit high-quality proposals in hours, not days.
What is AI-powered RFP automation?
AI-powered RFP automation uses machine learning and natural language processing to extract key requirements from an RFP and draft customized, winning responses — instantly.
What this includes:
Upload or link to an RFP (PDF, DOC, or online portal)
Automatically match sections with pre-approved answers
Smart suggestions based on previous wins
Auto-fill pricing tables, compliance clauses, and company info
Who is RFP Automation for?
This AI-powered RFP response tool is ideal for industries that regularly face complex, high-stakes proposals with tight deadlines and technical requirements:
IT consulting firms that need to submit polished, compliant proposals without exhausting technical teams
Climate and sustainability companies responding to government grants, infrastructure bids, and ESG initiatives
Manufacturers bidding on supply contracts, equipment installs, or industrial services
Nonprofits applying for grants, government RFPs, and partnership opportunities
Construction companies entering public-sector bids or expanding into infrastructure projects
Public policy organizations and consultants responding to think tank proposals, advisory projects, and government contracts
Whether you're applying for federal funding, competing for private-sector deals, or scaling your bidding process, this platform helps you submit faster and win more.
Why do companies struggle with RFPs?
Writing proposals takes time, coordination, and perfect formatting often under tight deadlines. The #1 reason RFPs fail? Not submitting at all due to lack of bandwidth.
Top pain points:
Deadline pressure and formatting inconsistencies
Manual copy-paste errors
Lack of version control across departments
Repeating the same content across multiple bids
How does RFP automation work?
Upload your RFP (PDF, Word, or URL)
AI scans and tags the sections needing responses
Matches answers from your approved content bank
Suggests responses using GPT trained on your brand voice
You approve or tweak, then export to your desired format
You can also collaborate with team members directly inside the platform.
What this includes:
Upload or link to an RFP (PDF, DOC, or online portal)
Automatically match sections with pre-approved answers
Smart suggestions based on previous wins
Auto-fill pricing tables, compliance clauses, and company info
What results can I expect?
Respond 80% faster to RFPs
Increase submission volume by 2–3x
Improve proposal quality and compliance accuracy
Free up your sales and technical teams
Submit more — win more
Why choose RFP automation over writing manually or using templates?
| Feature | Manual RFPs | Templates | AI RFP Automation |
|---|---|---|---|
| Customization | Low | Medium | High |
| Time to complete | 6–10 hours | 2–4 hours | 20–30 minutes |
| Risk of human error | High | Medium | Low |
| Reusability & versioning | No | Limited | Yes |
| Learning over time | No | No | Yes |
Ready to respond to your next RFP in under 30 minutes?
Book a call now to automate your entire RFP response workflow.
Still have questions?
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PDFs, Microsoft Word, Excel templates, Google Docs, and more.
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Yes. Our AI is trained on legal, technical, and regulatory responses.
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We help you build one in your onboarding session, or import past proposals.
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Yes. We follow SOC 2, GDPR, and encryption best practices.