How to Create the Perfect ‘Life Admin Day’ for Women Entrepreneurs
Ever had one of those weeks where your coffee cup stays full because you're too busy to sip?
Dishes piling up, laundry screaming for attention, and oh, that doctor’s appointment you needed to make last month still on your to-do list?
Yeah, I’ve been there. 😅
It’s like life’s on a loop, and not the fun kind.
When I started having too many overwhelming days and not enough productive days, I knew I needed what I call a "Life Admin Day" — a day dedicated just to getting my life sorted!
What Exactly is a Life Admin Day?
Think of a Life Admin Day as your personal reset button. It’s a day you carve out to tackle all those nagging tasks you’ve shoved to the back of your mind.
You know, the ones that make you cringe every time you remember them at 2 a.m.
My first life admin day? A game-changer!
I got so much sorted out, I actually enjoyed my coffee the next morning.
Read More: 18 Lists to Make to Get Your Life in Order
How Often Should You Have a Life Admin Day?
I’m a monthly kind of gal – it suits my chaos. But hey, if you’re juggling family dinners and boardroom battles, maybe a weekly session would work better for you.
Here’s how you know it’s time to block out a day:
You can’t see your desk under all those papers.
You missed another parent-teacher meeting.
You’ve got more overdue notifications than unread emails.
Planning Your Life Admin Day
Planning is key, and here's how I tackle it—by turning chaos into a checklist:
Scheduling Your Day
First things first, pick a day with zero distractions. If you can swing it, a quiet weekday is gold (hello, empty grocery stores and no weekend warrior traffic!). But if you’re like me and weekends are what you've got, that's cool too. The point is, make this day sacred. No work calls, no major family outings—just you and your to-do list.
Task Management
Here's my strategy:
Brain Dump
Get it all out there. Every little thing you've been meaning to get to, write it down. I use a digital notepad for this because, let’s be honest, my handwriting’s a mess when I rush.
Organize Tasks
Group similar tasks together (time blocking). All calls in one block, errands in another. It’s like batching cookies—do them all at once, and you’re more efficient!
Prioritize
Not everything needs to be done today. Mark the must-dos like paying that bill that’s due tomorrow or scheduling the car service before the light turns into a Christmas display on your dashboard.
Types of Tasks for Your Life Admin Day
Life can toss a lot at you, especially when you're balancing family and a business. Having a structured list can help you tackle these tasks efficiently without feeling swamped. Here’s a list to consider:
Essentials
Financial Management
Pay bills
Review bank statements for discrepancies
Set up or adjust savings plans
Appointments and Bookings
Schedule doctor’s appointments
Parent-teacher conferences
Professional consultations
Email Management
Clear out your inbox
Respond to pending emails
Unsubscribe from unwanted newsletters
Important Renewals
Check for any upcoming renewals like domain registrations
Business licenses, or memberships
Household Management
Repairs and Maintenance
Address any minor home repairs or maintenance tasks, like that leaky faucet or squeaky door hinge.
Decluttering
Choose a room or area each admin day to declutter
Organization Projects
Tackle that junk drawer
Organize your digital files
Sort through the family’s seasonal clothing.
Deep Cleaning
Focus on areas that don’t get regular attention, like baseboards, window treatments, or behind appliances
Personal Care
Health and Wellness
Book health check-ups
Dental cleanings
Therapy sessions
Workout
Yoga session
Beauty and Grooming
Haircuts
Nail appointments
Any beauty treatments that make you feel good
Relaxation and Leisure
Block out time to read, take a long bath, or start a new hobby.
Family Management
School and Activities
Update the family calendar with all school events, extracurriculars, and important dates.
Meal Planning
Plan your meals for the week. Prep or batch-cook if possible to save time on busy days.
Check-Ins
Schedule one-on-one time with your partner or a family night.
Professional Development
Skill Enhancement
Set aside time to read up on industry news
Take an online course
Explore new tools that could benefit your business
Networking
Reach out to new contacts
Reply to LinkedIn messages
Schedule coffee chats to expand your professional circle.
Tech and Digital Cleanup
Security Updates
Ensure all your devices are up-to-date with the latest security patches.
Backup and Sync
Regularly back up important business and personal data.
Ensure all your devices are synced for easier access.
Making Life Admin Day Effective and Enjoyable
Here’s the fun part. Yes, it can be fun!
Incorporate Some Fun
Start your day with a treat. For me, it’s grabbing that sinfully good doughnut and iced coffee. It’s about enjoying the process as much as the results. Turn up your favorite tunes or podcast while you work—whatever makes the day feel less like a chore.
Reward Yourself
Got through your list? Awesome! End the day with something just for you. Maybe it's watching your favorite show without feeling guilty or booking a dinner spot at that new place you’ve been eyeing.
Life Admin Day Checklist
To help you stay on track, try using a digital planner like Sunsama! You can use this on your phone, tablet, and desktop and it all syncs!
It’s satisfying to see that list get shorter, trust me!
In Summary
Scheduling regular Life Admin Days can turn the overwhelm into something manageable.
You'll not only feel more on top of your tasks but also more in control of your life—because you are!
And remember, how you plan your admin days might evolve as your life does, and that's perfectly fine. Find what rhythm works best for you and run with it.
If you give Life Admin Day a try, I’d love to hear how it goes!
Drop a comment below or tag me in your stories.
Let’s get our lives in order together—one checked box at a time! 😊✅
